Standing Rules

The New York State Organization

of

THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL

Alpha Tau Chapter

STANDING RULES

I. CHAPTER OFFICERS AND RESPONSIBILITIES

A. OFFICERS shall consist of President, First Vice President, Second Vice-President, Recording Secretary, Corresponding Secretary (all elected), Treasurer selected by the

Executive Committee, and Parliamentarian selected by the President.

B. RESPONSIBILITIES

1. The PRESIDENT shall:

a. Act as the presiding officer at meetings

b. Appoint a parliamentarian from the membership.

c. Appoint standing and special committees.

d. Represent the chapter at all New York State Organization of the Delta Kappa Society International Executive Board meetings and New York State Organization of the Delta Kappa Gamma Society International Conventions or appoint an official representative to attend in her place.

e. Attend the Doris E. Nickerson Leadership Training Seminar for incoming New York State Organization of the Delta Kappa Gamma Society International Chapter Presidents or appoint her First Vice-President to attend in her place.

f. Serve as an ex-officio member of all committees except the Nominating Committee

g. Prepare a record of her biennium for the chapter history.

h. Furnish guidelines for meeting hostesses.

i. Keep an inventory of chapter materials.

j. Keep copies of reports and forms

k. Fill vacancies that occur during her biennium consistent with Constitution Article VI E 2 or appoint a replacement.

l. Serve on East Central Area Council

m. Appoint a Standing Rules Committee (including the parliamentarian) to evaluate rules every biennium.

n. Appoint an Audit Committee of at least two (2) members plus the Treasurer and the chair of the Finance Committee as ex-officio members.

o. Keep an up-to-date copy of New York State Organization of the Delta Kappa Gamma Society International Bylaws and New York State Organization of the Delta Kappa Society International Standing Rules and deliver them to her successor by July 1 of the year she leaves office!

p. Request from the New York State Organizational of the Delta Kappa Gamma Society International President a chapter visitation by one of the New York State Organization of the Delta Kappa Gamma Society International officers each chapter biennium. The chapter shall provide her meals and assist in arranging her visit.

q. Shall prepare and send chapter materials for the New York State Organization of the Delta Kappa Gamma Society International Directory to the New York State Organizational of the Delta Kappa Gamma Society International Executive Secretary by a date set by the New York State Organization of the Delta Kappa Gama Society International Executive Secretary. Guidelines for Directory Materials will be sent to the chapter by the New York State Organization of the Delta Kappa Society International Executive Secretary.

2. The FIRST VICE-PRESIDENT shall

a. Serve as presiding officer in absence of the president.

b. Serve as Program Chair

c. Coordinate the Blind Pig

d. Be responsible for an appropriate thank you gift for the outgoing President.

3. The Second Vice-President shall

a. Oversee returned key pins (See Section V c)

b. Collect fines for pins and nametags.

c. Lead the flag salute and arrange for an inspirational message for chapter meetings

4. The RECORDING SECRETARY shall

a. Keep minutes of each meeting (executive and chapter)

b. Furnish the president with a copy of the minutes.

c. Furnish the corresponding secretary with a copy of the minutes for distribution to the membership prior to the next meeting.

5. The CORRESPONDING SECRETARY shall

a. Carry on all correspondence as designated by the president.

b. Mail or e-mail meeting notices and chapter minutes to the members

c. Read all communications received by the chapter at regular meetings.

d. Collect self-addressed stamped legal-size envelopes from members using the mail for minutes and meeting notices when needed.

e. Send condolences and the fact a donation has been sent to the New York State Organization of the Delta Kappa Gamma Society International Pi State Educational Foundation to a member who has deaths in immediate family

6. The TREASURER shall

a. Receive and pay out all monies belonging to the chapter.

b. Keep an accurate account of receipts and expenditures.

c. Keep a file of receipts, bills, cancelled checks, and bank statements.

d. File required forms.

e. Submit for annual internal review the accounts of the chapter.

f. Serve as ex-officio on the Executive Board

g. Serve as ex-officio on the Finance Committee when developing a budget.

h. Order the President’s pin for presentation on her installation

i. Subscribe to Pi Lights for each member.

j. Send notices of deaths of members’ immediate family to Corresponding Secretary after she has donated to the New York State Organization of the Delta Kappa Gamma Society International Pi State Educational Foundation

7. The PARLIAMENTARIAN shall

a. Act as advisor to the chapter officers

b. Serve on the Executive Board without a vote.

c. Serve on the Standing Rules Committee

8. The AREA COUNCIL AT LARGE MRMBER shall

a. Be elected by the chapter for a two-year term in the uneven number year of the biennium.

b. Will attend all East Central Area Council meetings.

c. Will report Area Council Information to the chapter

II. NOMINATION, ELECTION, AND TERM OF OFFICE

A. NOMINATION

1. The Nominating Committee presents the slate of officers no later than the March meeting of even numbered years

2. Voting takes place at the following meeting

3. Installation of officers takes place at the final meeting (May or June)

4. The Nominating Committee will present a nominee for the Area Council for a two- year term no later than the March meeting of odd number years

B. ELECTION OF OFFICERS

1. The chapter officers, except the treasurer, shall be elected in even number years by a majority vote of those members present at the meeting

2. The Treasurer shall be selected by the Executive Board each biennium

3. The Area Council representative will be elected following the nomination

C. TERM OF OFFICE

1. The term of each elected officer shall be two years with no office, except the treasurer, serving in the same office longer than two terms in succession.

2. All officers shall take office on July 1 st after their election

D. VACANCIES

Succession of elected officers shall follow The Delta Kappa Gamma Society International Constitution, Article VI. E.2. Otherwise, the Chapter President appoints a replacement.

III. EXECUTIVE BOARD

A. MEMBERS

Shall consist of the president, first vice-president, second vice-president, recording secretary, corresponding secretary, treasurer, parliamentarian, and immediate past

president. Committee chairpersons may be invited to attend at the request of the president. A minimum number of forty per cent of the board membership constitutes a board quorum and is required for a legal business meeting.

B. DUTIES

1. Holds meetings at least twice a year

2. Recommends policies and procedures to the members of the chapter

3. Determines the number of regular meetings to be held

4. Sets goals and programs for the chapter

5. Selects a treasurer for the biennium

IV. COMMITTEES

A. SOCIETY BUSINESS

1. Finance

2. Membership/Necrology

3. Nominations

4. Ceremonies

5. Standing Rules

6. Communications and Public Relations

B. SOCIETY MISSION AND PURPOSES

1. Education Excellence

2. Scholarship and Grants-in-Aid

3. World Fellowship a chapter donation of $100 will be made each year.

C. OVERALL RESPONSIBILITIES

1. Reports are presented at meetings to inform members of findings or communications received

2. Committee chairs are required to file forms requested by State or International officers

V. ADDITIONAL POLICIES

A. DUES AND ASSESSMENTS

1. Determined by vote each year

2. Due by June 1 st of each year

B. FINANCES

1. Grant-in-aid Awards will be given to up to 3 recipients which can be either working educators or HS senior going into the field of education. The number of awards and the

amount of money to be awarded will be determined by the Executive Board following the Grant in aid auction each year. The award recipients in each category (working educator or HS Senior) will be chosen by the scholarship committee. Applications are available to any high school senior or working educator in the field covered by the Alpha Tau area.

2. The recipient(s) will be invited to a meeting to receive the award. The cost of the recipient(s) meal will be covered by the chapter. The funds from the blind pig will be applied to one meal for a parent of the high school senior recipient who may attend the meeting.

3. REQUIRED CONFERENCE EXPENSES (lodging, conference registration fee, food)

Will be paid for the president or her appointee to attend New York State Organization of the Delta Kappa Society International Conventions and New York State Organization of the Delta Kappa Gamma Society International Executive Board meetings.

4. GIFTS

a. The President’s bar pin at installation will be purchased by the treasurer is needed.

b. Retirement gift should be purchased by retiree’s school district and then receipt submitted for reimbursement from the treasurer (approximately $40).

c. Illness

1. At home --- card

2. Hospital --- a red rose

d. Special events ---a red rose

e. Death of a member --- a red rose

f. Death of a member’s immediate family (husband, partner, mother, father, son or daughter)- a gift of $25 to the Pi State Educational Foundation Memorials on behalf of chapter members will be limited to e and f above.

5. BUDGET SHALL BE

a. Prepared by the treasurer with input from the Executive Board prior to the first fall meeting.

b. Adopted by the membership attending the first fall meeting.

6. REVIEW OF CHAPTER FINANCES shall be

a. Performed by the audit committee appointed by the president with the treasurer present.

b. Completed after the fiscal year ends.

C. BAR AND KEY PINS

1. In the event of a member’s death or discontinuance of membership, it is recommended that the key pin be returned to the Alpha Tau Chapter of Delta Kappa Gamma. The President’s pin must be returned to Alpha Tau Chapter. Each member should assume the responsibility of informing her family of this obligation.

2. The second vice-president shall be responsible for the bookkeeping and storage of chapter pins.

3. The Executive Board will resolve special cases concerning the distribution of pins.

4. Fines collected at meetings for absent pins will be used for Grant-in-Aid.

D. MEETINGS

1. There will be a minimum of four (4) meetings per year.

2. A quorum shall be 40% of the active membership

3. New members shall be inducted following The Delta Kappa Gamma Society International guidelines in conjunction with the Ceremonies and Membership Committees.

4. New officers shall be installed prior to the opening meeting of the new biennium, following the Delta Kappa Gamma Society International guidelines. The president’s pin shall be presented at that time.

E. GUEST SPEAKERS

1. Shall have their meals paid for by the membership

2. Shall have their travel expenses paid for by the chapter, if necessary

F. AMENDMENTS TO STANDING RULES

1. Amending the Standing Rules may be done, if necessary, after the biennium review by a committee appointed by the president or at any chapter business meeting.

2. Amendments will be presented to the chapter; voting will take place at the next regularly scheduled meeting.

3. Amendments must be passed by a 2/3 vote of members present at the meeting.

G. DISSOLUTION

1. Dissolution shall be as stated in the current Delta Kappa Society International and the New York Organization of the Delta Kappa Gamma Society International Constitutions and Standing Rules. The chapter executive board shall consult with the New York Organization of the Delta Kappa Gamma Society International Executive Board for specific procedures. New York State Incorporation laws must be followed. A majority vote of the New York State Organization of the Delta Kappa Society International Executive Board is needed.

2. Should dissolution occur, all pending financial liabilities and obligations shall be satisfied with monies in the treasury. Any remaining assets or monies shall revert to the New York State Organization of the Delta Kappa Gamma Society International.

H. Parliamentary Authority

Robert’s Rules of Order Newly Revised (current edition) or another recognized manual of parliamentary procedures is designated for the governance of the chapter in all instances in which the authority is not inconsistent with the Delta Kappa Gamma International Constitution or other adopted Society rules.

The above Standing Rules include all alterations from the Alpha Tau meetings on April 12,

2023, and May 10, 2023. Final approval vote for these Standing Rules will be presented on June

6, 2023. Passage occurred with a 2/3 approval vote of the members present at that meeting.

Updated

8-9-2023